Design Flex to QuickBooks. No code. No retyping.

KitchenAPI reads every line item from your Design Flex XML export — cabinets, appliances, countertops, premiums, upcharges, finished sides, pricing groups, vendor codes — and converts them into a QuickBooks-ready file in seconds.

What we read from your XML

Design Flex exports are rich, structured documents. KitchenAPI understands every element — not just the obvious ones.

BOM structures

Design Flex's bill-of-materials format includes both individual items and their parent-child relationships. A kitchen island includes its base cabinets, doors, hardware, and countertop as nested components. KitchenAPI preserves this hierarchy and translates it into QuickBooks line items appropriately — maintaining the logical groupings that make your invoices readable for customers and your team alike.

Catalog references

Cyncly designs reference specific catalog items by SKU and manufacturer. A Shaker door in maple from Brand X has a unique identifier in the Cyncly catalog system. KitchenAPI uses your QuickBooks Item List crosswalk to translate these catalog-specific identifiers to your QB item names — so "KCB-SHK-MPL-36" in Cyncly becomes "36in Shaker Maple Base" in your QuickBooks, exactly as you've set it up.

Pricing tiers and groups

Design Flex supports nested pricing groups, designer pricing, list pricing, and custom premium tiers. If you've configured a "builder tier" that's 15% below retail, or a "preferred customer" rate that adjusts cabinet lines but not countertops, all of it carries through unchanged to your final QB output. KitchenAPI never modifies your prices — it preserves them exactly as specified in the design.

Customer information

Customer name, address, phone, email, and project details from the Design Flex export populate the corresponding QuickBooks invoice fields. No need to manually create the customer record first — the data from your design becomes the data in your accounting system. Project name becomes the invoice memo. Site address flows to the shipping address field.

Designer attribution via TimeTracker

The Design Flex TimeTracker field — which records who created the design and how long they worked on it — is preserved as a designer attribution field. This means you can run reports in QuickBooks on "quotes by designer" or "revenue by designer" without maintaining a separate tracking system. Attribution flows through automatically with every conversion.

Vendor part numbers

When your dealer-side items are sourced from specific manufacturers, vendor SKUs are preserved in the line item description. This means when it's time to reorder materials, your purchasing team can look at the QuickBooks line item and immediately identify the correct manufacturer part number — no cross-referencing back to the original design required.

Finished sides flags

Design Flex marks which sides of cabinets need to be finished — left side, right side, both, or none. This critical installation detail flows to QuickBooks as line item notes so your install team knows exactly what was specified in the design. No more calling the designer to ask "did they want that island finished on both sides?"

Premium and upcharge handling

Design Flex's "premium" mechanism — where glass doors add 20% to the door price, soft-close hinges add $8 per door, or a custom paint finish adds 35% — carries through to QuickBooks as separate line items with descriptive labels. Your customer sees exactly what they're paying for. Your accounting matches the design quote line-by-line.

What we output

Two formats, one source. Both mapped from the same Cyncly XML.

QuickBooks Desktop (IIF)

!HDR	PROD	VER	REL	IIFVER	DATE
HDR	KitchenAPI	1.0	1	1	5/15/2026
!TRNS	TRNSID	TRNSTYPE	DATE	ACCNT	NAME
TRNS		INVOICE	5/15/2026	Accounts Receivable	Smith Kitchen
!SPL	SPLID	TRNSTYPE	DATE	ACCNT	NAME	AMOUNT
SPL		INVOICE	5/15/2026	Sales	Smith Kitchen	-1240.00
SPL		INVOICE	5/15/2026	Sales	Smith Kitchen	-890.00

Native IIF format. Import via File > Utilities > Import > IIF Files.

QuickBooks Online (CSV)

InvoiceNo,Customer,Item,Description,Qty,Rate,Amount
1001,Smith Kitchen,Base36-CH,Base Cabinet 36" Cherry,1,1240.00,1240.00
1001,Smith Kitchen,Wall30-OAK,Wall Cabinet 30" Oak,1,890.00,890.00
1001,Smith Kitchen,CT-GRAN,Granite Countertop L-Shape,1,2100.00,2100.00
1001,Smith Kitchen,HW-PULL,Brass Pulls (x12),12,18.50,222.00

QBO-compatible CSV. Map columns once, future imports remember.

Edge cases we handle

Real-world Cyncly exports are messy. We've seen it all and built for it.

Multi-vendor designs (different manufacturers in the same quote)
Custom (non-catalog) items entered manually in Cyncly
Designer notes preserved in line item descriptions
Pricing group inheritance from parent items
Multiple tax handling for QB Desktop, tax-free pass-through for QBO
Discount lines correctly applied as negative amounts
Long descriptions truncated to QuickBooks field limits without data loss
Special characters in customer names and descriptions properly escaped

What about 2020 Design Live?

2020 Design Live exports are also supported. Use the same XML export feature in Design Live; KitchenAPI auto-detects the version. Whether you're on Design Flex, Design Live, or have legacy 2020 Design installations, the same KitchenAPI workflow works. No configuration changes needed — upload your XML and we handle the rest.

Real-world tested

Validated against $1M+ in real Cyncly exports during platform development. Every edge case we found in production data is covered by our test suite. We know your designs work.

What QuickBooks versions are supported

QuickBooks Desktop Pro / Premier / Enterprise

2018 and newer. Native IIF import via File > Utilities > Import.

QuickBooks Online

All subscription tiers (Simple Start, Essentials, Plus, Advanced). CSV import today, direct API push in Phase 2.

QuickBooks for Mac

Phase 2 — direct API push when API access becomes available.

Stop retyping your Design Flex quotes

10 free conversions per month. No credit card required. Setup takes under 5 minutes.