Works with both QuickBooks Desktop and QuickBooks Online.
Direct API push for QuickBooks Online. Clean IIF files for QuickBooks Desktop. Your designs become estimates and invoices — automatically.
Direct API push (QuickBooks Online)
Connect once with your Intuit sign-in — no passwords stored — and every conversion posts estimates or invoices straight into your QuickBooks.
Customers are matched by name, or created automatically if they're new (your choice per pipeline). Items are matched to your existing item list. Sales tax is calculated by your QuickBooks using your tax settings — exactly as if you'd typed the lines yourself.
Duplicate protection checks before every post, so nothing double-posts — ever. Every action is logged to a complete audit trail, and you can disconnect any time from Settings or from inside QuickBooks.
KitchenAPI to QuickBooks: your first conversion
1:30 · Getting Started, QuickBooks
QuickBooks Desktop (IIF file)
Convert your design in the Studio
Download the IIF file
Open QB Desktop > File > Utilities > Import > IIF Files
Done — invoice is ready in QuickBooks
What's preserved
Customer info, invoice number, every line item, quantities, prices, sales tax handling, and account assignments. QuickBooks Desktop enforces strict field-length limits, and KitchenAPI applies them at conversion time — names, memos, and document numbers are cleanly truncated where needed so your IIF imports without errors on the first try.
Tax handling
Multiple tax codes supported. Tax rates are preserved from your Design Flex setup and mapped to QuickBooks Desktop's tax items. Multi-tax scenarios (state + local) handled correctly.
Compatibility
QuickBooks Desktop Pro, Premier, and Enterprise — 2018 and newer. Multi-user setups supported. The IIF import works regardless of which user is logged in, and respects your existing user permissions.
CSV export (for third-party importers and other systems)
Every conversion can also produce a clean, validated CSV. Note: QuickBooks Online's built-in invoice import doesn't support sales tax (imports fail when tax is enabled) and can't import estimates at all — so for QuickBooks Online we recommend the direct API push, which handles tax, estimates, and duplicates natively. The CSV output is there for dealers using third-party import tools (like SaasAnt or Transaction Pro) or sending data to other systems.
Frequently asked questions
Does this work with QuickBooks for Mac?
QuickBooks Online is supported today via direct API push. QuickBooks for Mac is not currently planned.
Will it overwrite my existing QB data?
No. KitchenAPI creates new invoices via IIF or CSV import. It never modifies or deletes existing records in your QuickBooks file. Each conversion creates a new transaction.
What if my customer doesn't exist in QB yet?
With the direct API push, KitchenAPI matches the customer by name and creates them automatically if they're new (or, if you prefer, requires a match — your choice per pipeline). With IIF import, QuickBooks Desktop auto-creates the customer; with CSV import, QuickBooks Online prompts you during import.
How long does setup take?
Most dealers are running their first conversion within 15 minutes of signing up. If you use custom SKUs, add your mapping with a simple CSV upload — or have us set it up for you.
Get your designs into QuickBooks today
Works with Desktop and Online. 14-day free trial. Unlimited conversions.