Importing into QuickBooks

There's no import step at all. Connect QuickBooks once in Settings — you sign in with your Intuit account, no passwords are stored — and every conversion posts the estimate or invoice straight into your books.

Sales tax is calculated by your QuickBooks using your own tax settings, exactly as if you'd typed the lines by hand. Customers are matched by name or created automatically, and duplicate protection checks the document number before every post. The run's report links to the created document.

1. 1Run your conversion.
2. 2Download the IIF file.
3. 3In QuickBooks Desktop, go to File → Utilities → Import → IIF Files.
4. 4Select the file and confirm.
5. 5Done — the estimate or invoice appears with every line item.

KitchenAPI applies QuickBooks Desktop's strict field-length limits at conversion time — names, memos, and document numbers are cleanly truncated where needed — so your IIF imports without errors on the first try. New customers and items in the file are created automatically during import.

QuickBooks Online's built-in CSV invoice import doesn't support sales tax (imports fail when tax is enabled) and can't import estimates at all — so for QuickBooks Online, use the direct API push. The CSV output exists for dealers using third-party import tools like SaasAnt or Transaction Pro, or for sending data to non-QuickBooks systems.